Admin Specialist

12026-04-30

Responsibilities

Admin:

Ensure the office environment is tidy and appropriate for working
Manage the asset (meeting rooms, inventory, equipment, and merchandise, etc.) and facilities of the office
Maintain office supplies
Prepare and support for administrative paper
Keep an eye on office matters for timely solutions
Involve in the onboarding and offboarding process for employees
Receive & send correspondences
Take charge of the reception, such as receiving phone calls, greeting guests and clients, working with postmen, sorting and distributing posts.
Take care of office operations to ensure the office operates smoothly, including seating arrangement, relocation, office decoration, tree management, shipment, and company gifts delivery.
Contribute to the team by accomplishing related tasks as needed.
Work with third parties on office matters
Follow up office contracts such as rental and internet contracts

Purchasing:

Work with external vendors to purchase supplies as requested
Keep track and evaluate the vendors and distributors
Ensure the process is implemented in accordance with ISO
Arrange accommodation and transportation for business trips of employees and clients.

Others:

Monitor annual & sick leaves, employee’s timesheet, OT, working modes.
Take care of benefits related to Sickness, Marriage, Maternity and Bereavement
Follow up SI, HI, UI paperwork
Take charge of Premium Healthcare Program
Responsible for Teambuilding allowance
Coordinate with the Engagement team to organize internal and external activities.

At least 02 years of working experience in the Administrative field.
Good command of Microsoft Office (Word, Excel, PowerPoint) and other working tools.
Great problem-solving skills.
Fluent English (both verbal and written)
Proactive and effective self-learning and research skills.
Listening, patiently learning, careful and meticulous.
Be a great team player
Good computer skills in word processing, spreadsheet and record keeping.
Align with our company’s core values: Openness, Learning Mindset, Collaboration.

Attractive and competitive performance-based compensation package
Generous year-end 13th-month bonus
Loyalty and annual dedication rewards
12 annual leave days, 11 public holidays, 1 Christmas day off and 5 sick leave days
Flexible check-in time, 1-day remote work per month, and the freedom to work from any of our offices in Ho Chi Minh, Da Nang, Hue, or Ha Noi
Comprehensive healthcare package and annual health check-ups
Team-building allowance, Annual company trips, and Gathering Party every Thursday for a fun and connected workplace
Sports & hobby clubs with football, badminton, biking, running, chess, or music band groups
Continuous learning & development with exclusive technical & soft skills training, English classes, and technical clubs
Financial aid for marriage, newborns, and bereavement to support you through every stage of life